top 3 best alternatives to windows task scheduler in 2023

BY Marbenz Antonio3 mo ago12 MINS READ
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Handling multiple jobs and schedules can be tough, especially when you're doing them manually. To handle your everyday chores and tasks smoothly and ideally, you need a specialized program. This also helps you deal with several projects at once and improves your capacity to tackle difficult jobs and projects.

In this article, we will go over the top three Windows task scheduler alternatives that you need to organize tasks at the team and individual levels. But, before we get to our list of alternatives, let’s discuss what is a task scheduler and why you need it.

What is a task scheduler?

Windows Task Scheduler is a planning application that allows you to automate basic operations. Windows job scheduling provides minimal automation capabilities and comes standard with several Microsoft operating systems. Simple activities can be scheduled to run using occurrence or time-specific prompts to accomplish tasks, with every task capable to provide at least one function to accomplish the job.

If you're working in a Windows platform, you could be utilizing Windows Task Scheduler to automate repetitive tasks on your system. However, if your objective is to create a more efficient system from the bottom up, the native task scheduler may not be the best solution to fulfill your overall automation objectives. Because Windows Task Scheduler has limited scheduling choices, you cannot create and automate more advanced tasks that simplify your company processes.

What are the benefits of using it?

A business or group operates on timetables and a planned vision. Task scheduling ensures efficiency and effective management. We've already gone through a period where tasks were manually planned. Manual scheduling takes a significant amount of time and money. Tasks can be readily established and handled until they are completed with task scheduling software. Here are some benefits why you need to use one.

Create a routine

You build a routine by keeping to a timetable. Order and discipline help you keep your professional life more functional and concentrated. By sticking to the proper routine, you can protect yourself from uncertainties, which can cause stress and unhealthy lifestyles.

Furthermore, by limiting the time you devote to making choices, routines can help minimize exhaustion while also boosting your physical and mental well-being. 

Low on Cost

Consider a scenario in which the firm owner assigns a number of specified duties to both staff and management. It appears to be impractical to put into action. The organization will need to employ a task assignment team for this. This cost can be lowered by using task scheduling software, and the work can be completed with just a few hands.

Remove Stress from Your Workplace

Since it can hurt the mind and the body in various ways, stress is considered one of the most ignored killers. A routine will not remove stress, but it will help to alleviate it.

Scheduling your chores can help you determine your goals and spend the proper amount of time on the required job. It also notifies you of any forthcoming deadlines. You can then schedule some time to spend with them. Furthermore, it ensures that your job does not pile up into a massive impediment that you are unable to overcome.

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Communication and accessibility

Task scheduling software makes it possible for people to collaborate, share information, and upload files. It maintains communication and collaboration on a single platform. Everyone who uses the software has access to the data according to their own privileges. It cuts time and allows staff to concentrate on their tasks without interruptions.

Data Tracking

The data and visual presentation of planned activities allow management to quickly track staff workflow. It aids in the improvement of staff efficiency and the implementation of disciplinary procedures for seamless work culture. Data insights could also aid in understanding the causes of an organization's success and failure, which can then be used to define future objectives and strategies.

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Preventing Errors

Human mistake is most prevalent at work. Once allocated, task scheduling software remembers the assignment and reminds individuals of various process priorities. In certain ways, it holds people accountable and aware of their tasks. Employees, on the other hand, can effectively plan out their work because they receive all assignment details before the beginning of their work.

General Features of Task Scheduler

A task scheduler is a system component or software application that is designed to manage the scheduling of tasks or processes. This means that it is responsible for determining when tasks or processes should be executed, and for ensuring that they are executed at the specified time or intervals.

Task schedulers can be used to automate a wide variety of tasks and processes, such as running backups, updating data, or performing maintenance tasks. By scheduling these tasks to run at specific times or intervals, you can ensure that they are completed efficiently and without the need for manual intervention.

Task schedulers can be implemented as system components, which are built into the operating system of a computer or device, or as standalone software applications that can be installed on a computer or server. Some general features of a task scheduler may include:

1.   Setting the frequency and timing of task execution: A task scheduler allows you to specify when a task should be executed. This could be a one-time event, such as running a task at a specific time on a specific day, or it could be a recurring task, such as running a task every day at a certain time. You can also set tasks to run at regular intervals, such as every hour or every week.

2.   Managing dependencies between tasks: A task scheduler can help you manage dependencies between tasks, ensuring that certain tasks are completed before others can begin. For example, if Task A depends on the output of Task B, the task scheduler can ensure that Task B is completed before Task A is started. This can be useful for tasks that rely on the output of other tasks or for tasks that need to be completed in a specific order.

3.   Managing resources and priorities: A task scheduler can help you manage resources and priorities by allowing you to set the priority of tasks and ensure that they are executed in the correct order. For example, if you have a high-priority task that needs to be completed as soon as possible, the task scheduler can ensure that it is executed before lower-priority tasks.

4.   Monitoring and logging: A task scheduler can monitor the status of tasks and log their execution to help you track their progress and identify any issues that may arise. This can include logging the start and end times of tasks, the status of tasks (e.g., success or failure), and any errors or exceptions that may have occurred during execution.

5.   Integration with other systems: Many task schedulers can be integrated with other systems, such as databases or web applications, to enable the automation of tasks and processes across different systems. For example, a task scheduler could be integrated with a database to automate the process of backing up the database on a regular basis.

Top 3 Windows Task Scheduler Alternatives

Despite the number of Windows task schedulers available on the market now, most of them are not quite as effective as their sales pitches suggest. There are a few tools that are equally useful as the popular schedulers and perform the same functions but at a far lower cost. 

We also considered cross-platform task scheduling alternatives, that might be utilized to manage tasks on Windows servers and PCs even if they did not operate on a Windows host. This is especially noticeable in cloud-based task-scheduling applications.

Redwood RunMyJobs

Redwood provides a completely hosted workflow creator with a scripting framework. The workflow development process is built around a graphical editor, which allows you to construct a graph for the operations you would like to implement and analyze. Then you fill in the blanks for each phase.

Schedule sequencing can even be time-based or event-based, and both can be programmed to run on a regular basis. You can establish completion targets, and the system will track how each program is carried out. The Redwood software will notify you if a scheduled step starts to fail or if it reaches the target goal.

When a workflow is completed, the system saves logs of the process, including completion states and durations for each phase in the schedule. These logs can be queried to identify error messages and execution rates.

Key Features

·       It incorporates event-driven automation as well as DevOps automation.

·     With reusable task stages, sequences, and calendars, it maintains consistency, minimizes repetition, and improves efficiency.

·        The software offers all of the functionality of a standard scheduler as well as data security via encryption.


·        Traffic shaping can be used by system administrators to prioritize tasks.

·        Provides execution monitoring, which is appropriate for complex operations.

·        Simple user interface


·        Not suitable for non-technical individuals


Contact Redwood for the pricing details.


ActiveBatch provides all of the functionality that you need in an advanced work scheduler. This system's surprise feature is that it doesn't run on Windows. It is a cloud-based platform that can connect to your system from a remote location. It manages the scheduling process on Windows hosts.

It features a drag-and-drop GUI with low code. ActiveBatch will assist you in organizing tasks. You'll be able to control all of your functions from a single platform. It will help you improve your IT automation approach.

The system clock is the primary trigger for the action, and ActiveBatch gives the choice of activating processes from the calendar. As a result, you can schedule a batch task to begin at a certain schedule, a designated time on a day.

ActiveBatch is an effective solution for a Windows task scheduler application since it is a cross-platform program that can enhance workflows and task scheduling of Windows-based processes throughout all platforms. The service provides a straightforward drag-and-drop process builder and can construct event- or time-triggered schedules.

Key Features

·        Service Library API service enables low-code integration with some other tools and applications.

·        DevOps collaboration tool for managing process lifecycles.

·        End-to-end workflow transparency and monitoring involving numerous tasks and systems.


·        Workflows are simple to create.

·        Operates in the cloud, which is ideal for swiftly increasing or scaling jobs.

·        Task automation is supported either on-premise or in the cloud.


·        ActiveBatch is intended for network administrators, and it may take some time to properly assess all features.


Contact ActiveBatch for the pricing details.

Edworking (Task Management)

Edworking is Free to use and Task Management is one of many features we provide. With the click of a button, you can create a quick task, name it and write explanations or instructions for your team to fully explain the task at hand. You can also insert an image that corresponds to the task at hand using the Unsplash plugin.

Setting a time frame is as easy as it gets; tweak the slider and choose how many hours, days, or weeks you require for each task. Assigning a deadline is as simple as picking a day on the calendar when the task should be completed. You can also label jobs in various states and quickly organize them by dragging and dropping them. To have a more efficient collaborative process, assign different responsibilities to different members of your team. You can include any type of file you want to assist your team in completing the task as quickly and easily as possible.

Edworking is a free collaboration tool, and Task Automation is one of the many features we provide. I'll go over some of the other features that make Edworking the best alternative for you and your team.

More Edworking Features

·        Docs - it allows you to collaborate on product ideas, document bugs, and do a variety of other things. You can keep everyone up to date by creating, editing, and storing all of your Docs in one location.

·        Chat - you can stay organized and focused by having separate chats for each of your spaces, tasks, and team members. Collaborate with other companies' teams in the same way that you do with your own.

·        Video Call - a video call is built into chat and can be used in both private and group chats.

·        Stories - Within your team, you can communicate effectively. Sharing your stories in specific tasks, spaces, or simply to a team member. You can record yourself or your screen.

·        Files and Media - Keep all of your files in one safe place where you can access them from your computer, phone, or tablet. Organize your work files to make them easier to find.


These were just a few alternatives to the Windows task scheduler. If you deal with a lot of repeating duties, a task scheduler could make your life simpler. By making your workflow automated, you may save time for larger tasks while maintaining essential business-critical processes. If you're looking for more than just a task scheduler, try Edworking for Free and take advantage of these features to make your collaboration work smoothly.

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