top 5 free digital planner apps in 2024

BY Mark Howell19 September 20239 MINS READ
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Hey there, productivity warriors! Are you overwhelmed by the never-ending to-dos, appointments, and tasks that make up your daily life? You're not alone! In a world that's always on the go, keeping track of everything can be quite a challenge. And that's where digital planner apps swoop in like a superhero to save the day. In this guide, we're diving deep into the top 5 free digital planner apps of 2023 that you absolutely must know about. So, say goodbye to chaotic days and hello to organized bliss!

Why Digital Planners Over Traditional Planners?

The Digital Revolution in Planning

Sure, you could stick to your classic, paper-based planners; there's something satisfying about flipping through pages and scribbling notes with a pen. But why remain tethered to the past when the future offers such dazzling possibilities? Digital planners come with the perks of cloud storage, cross-device synchronization, and powerful search functionalities. In a nutshell, they bring your planning game to the 21st century.

The Convenience Factor

Do you often find yourself in situations where you need to jot something down, but your planner's nowhere in sight? Well, your phone is probably within arm's reach. Seamless access to your planner from multiple devices ensures you can record thoughts, appointments, or tasks anytime, anywhere.

The main difference between paper and digital planners

Here's the kicker: The main difference between paper planners and digital planner apps is their adaptability. While your paper planner remains static and confined to what's already written, digital planners adapt with you. Need to move that meeting? Just a few taps and swipes will do it. Want to share your to-do list with a colleague? Just hit 'share,' and you're sorted.

Features You Didn't Know You Needed

Digital planners often come with built-in features like reminders, habit tracking, and analytics that give you insights into your time management. How can you not love something that's committed to making you a better version of yourself?

So, intrigued yet? Stay tuned, as we're about to unveil the crème de la crème of free digital planner apps of 2023 that promise to make your life simpler, more organized, and, yes, happier. Before diving in, have you ever wondered how fast you can type a paragraph? If you're curious, check out Edworking's Paragraph Typing Test.

The Top 5 Free Digital Planner Apps of 2023

Google Keep: Simplicity at Its Finest

A User-Friendly Interface

You might wonder why we'd include such a seemingly basic app, but Google Keep is a powerhouse hiding behind its simplistic design. If you're new to digital planning, the uncomplicated UI of Google Keep will make you feel right at home.

Organize Your Life with Labels and Colors

While Google Keep may not boast an array of advanced features, it offers an intuitive labeling and color-coding system. This allows you to categorize notes, making it easier to find what you're looking for later. Don't underestimate the power of visual cues!

The main difference between Google Keep and other apps

What sets Google Keep apart? The main difference between Google Keep and other digital planner apps is its seamless integration with other Google services like Google Drive and Google Calendar. In a Google-centric world, this is a major plus. A Planner that Understands You

AI-Powered Smart Planning takes your planning to another level with its AI-powered recommendations. Ever find yourself forgetting tasks? learns your habits and starts making suggestions tailored to your routine. It's like having a personal assistant in your pocket.

Prioritize with Kanban Boards

For those of you who love organizing tasks into different stages,'s Kanban boards are a game-changer. Visually represent your workflow, moving tasks from 'To Do' to 'Done,' and revel in that sweet sense of accomplishment.

The main difference between and other apps

The main difference between and other digital planner apps is its focus on human-centric design. It intuitively understands your needs, making it more than just a tool—it's your planning companion.

Notion: The All-In-One Workspace

A Platform that Does It All

When you think about a tool that truly embodies the spirit of an all-in-one platform, Notion springs to mind. From planning your day to creating databases or even developing an internal wiki for your team, Notion is like a Swiss Army knife for the digital age.

Customize to Your Heart's Content

The beauty of Notion lies in its unparalleled customization options. Build your dashboard from scratch using various building blocks, or "widgets," as Notion likes to call them. Your planner, your rules!

The main difference between Notion and other apps

The main difference between Notion and other digital planner apps is its extensive modular functionality. The ability to customize each element makes Notion ideal for those who want to tailor their digital planning experience down to the tiniest detail.

Microsoft To Do: Integration and Simplicity Combined

Seamless Windows Integration

For folks embedded in the Microsoft ecosystem, Microsoft To Do is a natural choice. Designed by the team behind Wunderlist, this app offers a straightforward interface combined with the power of Windows integration.

The Power of Lists

Microsoft To Do excels in creating detailed lists. Whether it's grocery shopping or your next big project, this app ensures nothing falls through the cracks. Plus, the ability to add subtasks and set reminders means you'll never miss a beat.

The main difference between Microsoft To Do and other apps

The main difference between Microsoft To Do and other digital planner apps is its intuitive blending with Microsoft Office tools like Outlook. For those already accustomed to the Microsoft environment, it’s like meeting a long-lost friend who’s gotten a chic makeover.

How Edworking Integrates with Digital Planning

So, you've got your life sorted with a digital planner app. But what about work? That’s where Edworking comes into play. Edworking is a comprehensive all-in-one remote work platform that offers a range of features crucial for today’s gig economy. Just like your digital planner keeps you on top of your personal life, Edworking makes sure your work life is equally organized.

Task Management meets Digital Planning

Similar to how digital planners let you manage various aspects of your life, Edworking allows you to oversee different stages of your projects. From creating and assigning new tasks to setting deadlines and exchanging documents, it has it all.

File Sharing Made Easy

Just as you can share notes and lists with your digital planner, Edworking enables effortless file sharing, negating the need for third-party apps.

Real-time Collaboration

Imagine being able to collaborate on a document in real-time, similar to how some digital planners let you collaborate on lists and tasks. With Edworking’s Docs, you get to do just that. Modeled after Notion, it allows users to create, share, and publish documents and blogs in real-time.

By integrating key features in one platform, Edworking complements your digital planner and ensures you're not juggling multiple apps. This reduces your reliance on various software, minimizing costs and boosting productivity.


Ah, the final curtain! We've journeyed through the digital labyrinth to bring you the top 5 free digital planner apps of 2023. From the minimalist charm of Google Keep to the feature-rich allure of Notion, there's something for everyone here. Have you found your digital soulmate yet?

Remember, the best planner is the one you'll actually use. Whether you're a seasoned digital planner aficionado or a newcomer eager to ditch your paper planner, our picks promise to revolutionize how you organize your life. And isn't it high time we all lived a little more efficiently?

Ready to make the switch but worried about work tasks? Give Edworking a shot. It’s a robust all-in-one platform that takes care of your professional life as efficiently as these digital planner apps manage your personal one. Consider it the yin to your digital planner's yang, making sure your world—both personal and professional—is flawlessly coordinated.

So go ahead, pick your digital planning weapon of choice, and conquer the chaos that is modern life. You've got this!


How Do Digital Planners Differ from Physical Planners?

While both digital and physical planners serve the same fundamental purpose of helping you stay organized, digital planners offer some key advantages. The main difference between the two lies in accessibility and functionality. Digital planners are generally more versatile, providing features like automatic reminders, syncing across multiple devices, and quick search functions. They're also environmentally friendly and convenient to carry around since they're stored in devices you already own.

Can Digital Planners Integrate with Other Apps?

Absolutely! One of the great things about modern digital planners is their ability to integrate with other productivity and calendar apps. This integration makes it much easier to streamline your tasks, appointments, and reminders in one central hub, enhancing your overall productivity. Many digital planners offer this as a built-in feature, making life infinitely more manageable.

Are These Digital Planner Apps Free or Do They Have Paid Versions?

The apps we've reviewed in this article do offer robust free versions that can handle most of your planning needs. However, if you're looking for extra bells and whistles—like enhanced customization or additional templates—a paid version might be the way to go.

Is My Data Secure in a Digital Planner?

While no online service can guarantee 100% security, reputable digital planner apps invest in robust security protocols to protect your data. Always remember to read the app's privacy policy and terms of service to understand how your data is being used or stored. It's a good idea to check for end-to-end encryption and other security features to ensure your information stays secure.

How Can I Maximize the Use of My Digital Planner?

To get the most out of your digital planner, consistency is key. Make it a habit to check and update your planner at the start and end of each day. Utilize its features to the fullest—set reminders, use tags, integrate it with other apps, and explore its various templates. The more you make it a part of your daily routine, the more you'll get out of it.

Will Using a Digital Planner Make Me More Productive?

In theory, yes—but the tool is only as good as the person using it. A digital planner can provide a structured space to organize your tasks, set reminders, and collaborate with others. However, your commitment to following through on your plans and making the best use of the tool's features will ultimately determine how much more productive you become.

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About the Author: Mark Howell LinkedinMark Howell is a talented content writer for Edworking's blog, consistently producing high-quality articles on a daily basis. As a Sales Representative, he brings a unique perspective to his writing, providing valuable insights and actionable advice for readers in the education industry. With a keen eye for detail and a passion for sharing knowledge, Mark is an indispensable member of the Edworking team. His expertise in task management ensures that he is always on top of his assignments and meets strict deadlines. Furthermore, Mark's skills in project management enable him to collaborate effectively with colleagues, contributing to the team's overall success and growth. As a reliable and diligent professional, Mark Howell continues to elevate Edworking's blog and brand with his well-researched and engaging content.
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