Team Capacity Calculator for Project Planning

Estimate available focus time, subtract meetings and support work, reserve buffer, and compare planned demand before your team commits.

On this page
Set up Space

Team availability

Planning assumptions

Support load15%
Focus factor70%
Planning buffer15%

Capacity result

Compare safe delivery capacity with the work you want to commit.

Over capacity
176.0h
Safe capacity
210.0h
Planned demand
-34.0h
Capacity gap
119%
Utilization
Utilization119%

The plan is over capacity

Planned work is too high for realistic focus time. Cut scope, split work, or move dates before the team commits.

Capacity breakdown

Raw calendar capacity420.0h
Meeting load-72.0h
Support work-52.2h
Focus-adjusted capacity207.1h
Reserved buffer-31.1h

Use capacity planning before work is overloaded

This calculator turns planning assumptions into a quick capacity check. Use it during sprint planning, launch planning, or weekly workload reviews to decide whether the plan fits before tasks are assigned.

Start with real availability

Account for working days, part-time schedules, meetings, and known interruptions before estimating delivery capacity.

Compare demand with focus time

Planned work should be measured against usable focus capacity, not ideal calendar hours.

Protect a planning buffer

Reserve time for urgent requests, rework, support, and blockers so the plan survives normal surprises.

Turn capacity decisions into work in Edworking

Use Edworking to connect the capacity plan with tasks, project docs, files, chat, video calls, and AI-supported workspace context.

Team Capacity Calculator

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